Put your itinerary in the calendar you already use
Every trip has a calendar subscription link. Add it once to Google, Apple or Outlook Calendar and your flights, stays, transfers and activities appear alongside everything else in your life — and keep updating when the plan changes, because it is a live feed rather than a one-off export.
Subscribe once, not export every time
Most travel apps offer an export: you download a file, import it into your calendar, and from that moment the two are separate. Change a flight and your calendar is quietly wrong, which is worse than not having it there at all.
This is a subscription instead. Your calendar app re-reads the feed on its own schedule, so when a time moves or an activity is added the calendar catches up without you doing anything. There is nothing to re-import and no second copy to keep in step.
Google, Apple and Outlook, step by step
Open the trip’s options and copy the calendar link. In Google Calendar, go to Other calendars, choose "From URL" and paste it. In Apple Calendar, File then New Calendar Subscription on the Mac, or Settings, Accounts, Add Account, Other, Add Subscribed Calendar on the iPhone. In Outlook, Add calendar then Subscribe from web.
How often each one refreshes is up to the calendar app, not to us — Google in particular can be slow to pick up changes, sometimes many hours. That is worth knowing before you rely on it for a same-day change; the itinerary in the app is always current.
What ends up in the calendar
Each itinerary item becomes an event with its real times, so a flight occupies the flight, an apartment spans the nights you have it, and an activity sits at the hour it happens. The booking reference and your notes travel with the event, which is the detail that makes the calendar entry useful at a check-in desk rather than merely decorative.
Items without a time land as all-day entries on the right date instead of being forced to an arbitrary hour.
Revoking the link
The subscription link carries its own token, which is what lets a calendar app read the feed without logging in. That is convenient and it is also the reason the link should be treated as private: anyone holding it can read that itinerary.
So the token can be reset. Rotate it and the old link stops working immediately — useful if you shared a calendar with someone for a trip that has ended, or if a link ended up somewhere you did not intend. Everyone still subscribed needs the new link after a reset, which is the trade for being able to cut off the old one.
Why put a trip in your calendar at all
Because the rest of your life is already there. A trip that only exists in a travel app is invisible to the colleague scheduling a meeting on the Thursday you are landing, and to you when you are looking at next month.
It also means the people you live with can see the shape of the trip without being given access to the itinerary itself — enough to know when you are gone and when you are back.
Questions people ask
Does it sync both ways?
No. The feed is read-only: the itinerary drives the calendar. Editing an event in your calendar app will not change the trip, and the change will be overwritten on the next refresh.
How quickly does the calendar update after I change the plan?
That is set by your calendar app, not by us. Apple and Outlook are usually quick; Google can take several hours. The app itself is always current.
Can I stop someone seeing the calendar later?
Yes. Reset the trip’s calendar token and the old link stops working straight away. Anyone who should still have it needs the new link.
Do the booking references come through?
Yes. Notes and booking references are carried into the event description, so the calendar entry is usable at a desk rather than just a block of colour.
Is the calendar feed a paid feature?
No, it is free. Pro covers full offline access, forwarding booking emails and PDFs, and optimising the order of a day.
One link, and the trip is in your calendar
Subscribe once and let it keep itself up to date. Rotate the link whenever you want it to stop.